Amenities

GENERAL RENTAL REGULATIONS 1. Users must file a City Facility Use Permit a minimum of four (4) weeks prior to requested use. 2. All activities must be carried out in compliance with the City Facility use Permit and these regulations. Activities not carried out pursuant to the permit are punishable by a fine as set forth in the Arcata Municipal code, section 1200 and may result in forfeiture of the scheduled event and possible forfeiture of future City facility usage. 3. Non-Profit sponsoring organizations applying for permits must have proof of Non-Profit, 501(c) status and a federal tax identification number. For profit activities shall be allowed only in those City parks or facilities where the City Council has adopted a fully burdened cost recovery fee structure for that park or facility. 4. All applicants must pay a deposit at the time of application to reserve requested facilities. All remaining event requirements and estimated fees are due and payable 30 days prior to the scheduled event. Permittees are responsible for all fees and expenses actually incurred by the City for the event, including additional cleanup or repairs required to restore all facilities used by the permittee to their original condition, except that no permittee shall be required to provide or pay for the cost of public safety personnel to provide for the protection of the event or activity and its attendees from hostile members of the public or counter-demonstrations, or for general law enforcement in the vicinity of the event. City departments shall submit final invoices and billings for department charges to the permittee no later than 20 working days after the expiration date of the permit. If the estimated fees and deposit paid by the permittee are less than the final charges, the permittee shall pay the difference to the City within ten (10) working days of being invoiced for such charges from the City. If the estimated fees and deposit are in excess of those actually incurred, any amount remaining will be refunded to the permittee. Assuming compliance by the applicant with all post-event activities, the City shall endeavor to return unused deposit and estimated fee amounts within 30 working days after the event; unusual circumstances may require a longer time period to process the return of unused fees and deposits. 5. The Picnic Area, next to the Redwood Lodge, can be reserved with the rental of the Redwood Lodge upon request, with no extra fee. 6. If renter requires a City employee to return to work to provide a service, renter will be charged a call-back fee of four (4) hours at a time and one-half the employee’s rate of pay. Contact the Police Department for assistance, 822-2426. 7. Prior to event, all users proposing to sell alcoholic beverages must submit proof of compliance with the regulation of the Alcohol and Beverage Control Board. They can be reached at (707) 445-7229. 8. Prior to the event, all users proposing to sell food items must submit proof of compliance with the regulations of the County of Humboldt Department of Public Health. They can be reached at (707) 445-6200. 9. Users are responsible to monitor and maintain the posted facility occupant load. Exceeding the posted occupant load will result in cancellation of the event. 10. The City reserves the right of full access to all activities at any time to insure all rules and laws are being observed. The City reserves the right to suspend any individual or group from using the facility if their behavior is determined to be abusive, destructive or in violation of any City rule without refund. The City reserves the right to cancel any scheduled event with a full refund. 11. For some events, users may be required by the City to provide outside security services at users’ expense. 12. Adult chaperones (1 per 20 youth, age seventeen and younger) are required for all youth activities and must remain present at all times. Names and phone numbers of chaperones must be submitted one week prior to the event. 13. Cancellation of Reservations: Reservations may be cancelled up to seven (7) days prior to use with a full refund. Such requests must be submitted in writing or the event cancellation notice must be signed and returned to the City’s Recreation office for the event to be recognized as officially cancelled. If a user wishes to cancel an event less than six (6) days prior to use, any refund will be less Cancellation Fee. (Cancellation Fee = Deposit Paid or loss of rental fees whichever is less.) 14. Smoking is not permitted in any building or within 20 feet of the building’s exterior wall.